The Joint Monitoring Committee is composed of representatives of the local, regional and central authorities from the states which participate in the programme. Each participating country has equal voting rights, regardless of the number of representatives it has appointed.

The Joint Monitoring Committee monitors the carrying out of the programme, examines all the problems which affect its performance, has the possibility to issue recommendations to the Managing Authority regarding the implementation. The works and decisions of the Joint Monitoring Committee are based on the principles of transparency, equal treatment, non-discrimination, objectivity and fair competition.

The Joint Monitoring Committee approves the selection criteria of projects and is responsible for the evaluation and selection procedures applied to the projects which will be funded by the programme.

The Managing Authority is responsible for the management of programme in accordance with the principle of sound financial management and assures that the decisions of the Joint Monitoring Committee comply with applicable low and provisions.

The Ministry of Regional Development, Public Administration and European Funds was nominated by the two countries as the Managing Authority of the Joint Operational Programme Romania – Ukraine 2014-2020.

The Managing Authority launches calls for proposals and following the selection process signs financing contracts with the beneficiaries and monitors the implementation of projects.
The Managing Authority assures the information of beneficiaries for the good implementation of projects.

Each participating country appointed a National Authority whose role is to answer for the creation and functioning of management and control systems at national level.

Thus, in Romania the Ministry of Regional Development and Public Administration was appointed as National Authority, while in Ukraine the Ministry of Economic Development and Trade was appointed as National Authority.

The National Authorities support the Managing Authority and the Joint Technical Secretariat in the monitoring of projects on their own territory, facilitate the communication with beneficiaries etc.

The National Authorities offer support to the Managing Authority for establishing the evaluation criteria and contractual provisions by assuring the conformity with the national legislation.

Joint Technical Secretariat:

The Joint Technical Secretariat is established in the programme to assist the Managing Authority, the Joint Monitoring Committee and the Audit Authority in the fulfilment of their functions.

The Joint Technical Secretariat operates in the Regional Office for Crossborder Cooperation from Suceava. The organization fulfilled a similar function in the programming period 2007-2013 for the Romania-Ukraine-Republic of Moldova Programme, having hired staff from both countries, with experience in project management.

The Joint Technical Secretariat performs activities of information and advertising regarding the programme, performs the pre-contracting visits for selected applicants and supports the beneficiaries during the project implementation period.

CONTACT THE JOINT TEHNICAL SECRETARIAT

Branch Offices:

To assure a better communication with the interested Parties (e.g. potential beneficiaries, beneficiaries or other structures) from Ukraine and to facilitate their access to the programme information two branch offices of the Joint Technical Secretariat operate in Ukraine in the north and south of programme area.

The branch offices operate in Odessa and Cervinsky, in the following organizations:
“Association for Initiative and Development” – Cernivtsy
“Association We Plus” – Odessa

The activity of Offices of Joint Technical Secretariat is focused on communication actions and support for beneficiaries in Ukrainian.

The branch offices of the Joint Technical Secretariat offer support to Managing Authority/ Joint Technical Secretariat during the contracting process by provision of information about the national legislation of Ukraine, regarding specific issues, support the Joint Technical Secretariat in the project monitoring process, by organization of visits at project partners from Ukraine and perform ex-post visits in projects located in Ukraine for the purpose of checking the sustainability of projects.

Declarations of interests – staff of Branch Offices

CONTACT THE BRANCH OFFICES

Odessa: Declaration of interests

Chernivtsi: Declaration of interests

 

The Audit Authority from the Court of Accounts of Romania was nominated by the participating countries as the Audit Authority for the programme. In the fulfilment of its assignments the Audit Authority works independently from the Managing Authority.

The Audit Authority performs the annual audit of management and control systems, on a corresponding sample of projects and on the accounts of the programme.

The Audit Authority is assisted by a group of auditors comprising representatives of Ukraine and Romania. The institutions acting as members of the Group of Auditors in each country are:

For Romania: The Court of Accounts- Audit Authority.

For Ukraine: The Ukrainian Accounting Chamber.

Each participating country appointed a Control Contact Point to support the Managing Authority for the performance of checks in the whole programme area.

Control Contact Point for Romania
Romania appointed the Ministry of Regional Development, Public Administration and European Funds as Control Contact Point. This function is assured by a specialized unit which works independently from the Managing Authority and the National Authority. The Control Contact Point performs the checking of 100% of expenses declared by the beneficiaries who are on the territory of Romania, including the check on the spot.

Control Contact Point for Ukraine
Ukraine appointed the Ministry of Finances as Control Contact Point.
It organizes the selection of auditors involved in the checking 100% of expenses declared by the beneficiaries who are on the territory of Ukraine and it checks the quality of their work, including by check on the spot.